EdiQual Systems LLC (“EdiQual,” “we,” “us”) respects your privacy. This policy explains what information we collect through our website and services, why we collect it, how we use it, and the choices you have. We keep it plain, because clarity is the point.

1.  Who we are

EdiQual Systems LLC is an independent compliance review firm registered in Wyoming, USA. You can reach us about anything in this policy at contact@ediqualsystems.com.

2.  What we collect

We only collect information you choose to give us, or that is needed to run the website. Specifically:

• Newsletter sign-ups: If you subscribe to our newsletter (EdiQual Insights), we collect your email address, and your name if you provide it.

• Enquiries: If you contact us through the website form, we collect the information you enter — typically your name, email address, and the content of your message.

• Client information: If you become a client, we collect the information needed to provide the service, including the filing and supporting information you share with us for review. How we handle that information is also governed by our engagement letter with you.

• Website usage: Like most websites, our site automatically records limited technical information — such as general usage and device data — to keep the site working and understand how it is used.

We do not collect sensitive personal information through the website, and we do not knowingly collect information from children.

3.  Why we use it

We use the information we collect to:

• send you the newsletter you subscribed to, and let you unsubscribe at any time;

• respond to your enquiries;

• provide and administer our review services to clients;

• operate, maintain, and improve the website.

We do not sell your personal information, and we do not share it with third parties for their own marketing.

4.  The services we use to run the website

We rely on a small number of trusted service providers to operate the website and communicate with you. These providers process information on our behalf, under their own privacy and security terms:

• Squarespace: hosts the website and processes website forms and basic analytics.

• Kit: manages our newsletter sign-ups and email delivery. When you subscribe, your email address is stored with Kit so we can send you the newsletter.

• Stripe: if and when we take payments online, payment information is processed securely by Stripe; we do not store full payment-card details ourselves.

We encourage you to review these providers’ own privacy policies for details of how they handle information.

5.  How long we keep it

We keep your information for as long as needed for the purpose it was collected — for example, for as long as you remain subscribed to the newsletter, or for as long as needed to provide and document a client engagement. When information is no longer needed, we take reasonable steps to delete or de-identify it. You can ask us to remove your information at any time.

6.  Your choices

• Unsubscribe: You can unsubscribe from the newsletter at any time using the link in any email we send.

• Access and deletion: You can ask us what information we hold about you, ask us to correct it, or ask us to delete it, by emailing contact@ediqualsystems.com. We will respond within a reasonable time.

• Local rights: Depending on where you live, you may have additional rights over your personal information under your local law. We will honour applicable rights on request.

7.  Security

We use reasonable measures, and rely on the security of our service providers, to protect the information we hold. No method of transmission or storage is completely secure, but we take protecting your information seriously and limit access to it to what is needed.

8.  Links to other sites

Our website and newsletter may link to other websites — for example, primary sources we cite. We are not responsible for the privacy practices of those sites, and we encourage you to read their policies.

9.  Changes to this policy

We may update this policy from time to time. When we do, we will change the “last updated” date above. Significant changes will be made clear on this page.

10.  Contact us

If you have any questions about this policy or about how we handle your information, contact us at contact@ediqualsystems.com.